Internal Regulations of the Uneatlantico University Residence – Residencia Universitaria

Internal Regulations of the Uneatlantico University Residence

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PREAMBLE

TITLE I. On Resident Admission

TITLE II. On the Rights and Obligations of Residents

TITLE III. On the Internal Regime

TITLE IV. On Coexistence

TITLE V. On Disciplinary Rules, Offences, and Penalties

ADDITIONAL EXCLUSIVE CLAUSE. General References

FINAL CLAUSE


PREAMBLE

Art. 1. The UNEATLANTICO University Residence, henceforth “the Residence”, is a university residential center whose main objective is to provide accommodation for students enrolled in the different courses or training programs and higher mobility studies, respecting the dignity and privacy of each resident and collaborating in their integral, human and academic education.

It may also provide accommodation for visiting professors and individuals who participate in various academic or research activities and exchange programs.

The Residence will also be able to provide accommodation to professors and students from other universities participating in mobility and exchange programs. Employees of enterprises belonging to the PCTCAN, where the university residence is located, and the population, in general, are accepted as well.

Art. 2. The Residence is governed by these Internal Regulations and the Spanish Accommodation Unit Rental Contract (Contrato de Arrendamiento de la Unidad de Alojamiento.)

Art. 3. Every person who has completed all the administrative and financial formalities required for their admission and was therefore admitted in the Residence is considered a resident. Accepting the status of resident will entail the acceptance of the rights and obligations provided in these Regulations and in the Spanish Accommodation Unit Rental Contract.

TITLE I. On Resident Admission

Art. 4. All students enrolled in any teaching and/or European University of the Atlantic program type or modality may apply for admission to the Residence and book a reservation by presenting a completed copy of the Residence payment order form. This document must be ratified by the payer for the reservation, for the purpose of taking responsibility for the payment of the fees under the conditions laid down.

Applications from students registered at the European University of the Atlantic, or who are in the process of being admitted, or in the case of students belonging to mobility and exchange programs, it is not necessary to provide any other documentation than that provided to the University, due to the agreement that the Residence and the University have established.

Students from other universities must present the following documents, as well as the Residence payment order form, to reserve a place:

  • Copy of your D.N.I. / NIE or Passport.
  • Registration Certificate issued by the University or Centre where you are enrolled.
  • 1 current photo.

Students who are beneficiaries of the Spanish Social Security must provide a copy of their document (valid healthcare card).

Students who are not beneficiaries of the Spanish Social Security system must provide the contract or policy of their health insurance to receive medical care if necessary.

Art. 5. Applying for a reservation does not guarantee said reservation; it will be necessary for the Residence Management to notify any admission/acceptance, for the applicant to pay for the reservation and for the rental contract for the accommodation unit to be signed.

Art. 6. Residents who wish to continue their stay in the Residence at the end of their accommodation unit rental contract must notify Management before May 30 of every year. Otherwise, it is assumed that they relinquish their accommodation unit.

Art. 7. The Residence Management reserves the right to renew the resident’s accommodation unit, which will depend on the resident’s behavior on whether the internal regulations of the Residence were respected or not.

Art. 8. The Residence Management reserves the right of admission.

Art. 9. The Residence Management, by virtue of this Regulation and the Accommodation Unit Rental Contract, may terminate the Accommodation Unit Rental Contract, affecting both the stay and the use of the services, to any resident for administrative and/or disciplinary reasons.

TITLE II. On the Rights and Obligations of Residents

Section 1a. Resident Rights

Art. 10. Resident Rights.

The Residence, through its Management, will guarantee the resident the following rights:

  • Respect and decent treatment, with no discrimination based on birth, race, sex, religion, opinion or any other personal or social condition or circumstance.
  • Right to be represented and defended.
  • Right to rest, peace, privacy and confidentiality.
  • Right to receive visits during specific hours and in specific places.
  • Right to receive the stipulated services.
  • Right to propose ideas and activities.
  • Right to be heard by Management to solve situations or issues that require it.

Art. 11. Resident Representation.

The community life at the Residence will be organized with the participation of the residents through the election of a representative.

Residents have the right to participate in the life of the residence and to collectively guarantee compliance with the rules of the Internal Regulations and of coexistence. For this purpose, residents will choose a representative who will be their spokesperson with the Residence Management. 

Art. 12. The representative for the residents will be in charge of transmitting the ideas and questions that the residents wish to communicate to the Residence Management. The representative will also deal with the possible questions that the Management has for the students regarding the operation of the Residence services and coexistence. To this end, the Management will meet regularly with the representative and both parties will work closely to follow up with the residential activities. The Residence Management may request to take the proper measures to respond to the questions raised by the residents through their representative.

Art. 13 The representative of the residents shall be elected by secret ballot by the residents from among the resident candidates freely nominated by a majority of the voters. This election will be held in each academic year before October 15 in accordance with the conditions established by the Residence Management.

Art. 14. Residents may submit to the Residence Management any written suggestion or complaint about the residence’s operation, the activity of the administrative or service staff, or on the behavior of any resident. The Management will submit to the Ownership of the Residence any proposal that the Management considers appropriate and give a reply on these.

Section 2a. Resident Obligations

Art. 15. The Residence Management will count on the active collaboration of the residents to guarantee the following rights in the residence, taking into account the nature of the establishment and appealing to civic behavior and respect for others:

  • Practice respect, coexistence, proper treatment, diversity, and no discrimination.
  • Practice your freedom without violating the freedom of others.
  • Privacy.
  • Receive the stipulated services under the stipulated conditions.
  • Rest and silence during night hours.
  • Receive visits during the established hours.

Art. 16. Residents must fulfill the economic obligations due to their stay in the Residence, as well as respect the internal rules established in these regulations.

Art. 17. Rules for residents.

Residents must be aware of the following rules regarding the operation of the Residence:

  • a) The resident must occupy the assigned accommodation unit. The change of accommodation unit, when requested by the residents, will only be allowed when there is a previous authorization from the Residence Management and an agreement between the residents involved.
  • b) The installation and use of heaters, stoves and similar appliances in accommodation units are not permitted.
  • c) The use of candles or any appliance or element that produces flames or smoke is not permitted.
  • d) No animals of any kind are permitted in the accommodation units, except for animals provided as aids for people with disabilities. In this case, the owner is obliged to keep up with all the rules of hygiene and safety of the animal, respecting the rest and silence for residents. The owner must also have a civil liability policy, for any damage that the animal may cause to people and the property.
  • e) The installation of elements or objects in the communal spaces that do not belong to the resident community, such as music equipment, is not permitted.
  • f) Maximum care will be taken to ensure the order and cleanliness of the Residence, both in the accommodation unit and in the communal spaces.
  • g) The resident must leave the accommodation unit tidy and available for the cleaning shift and must allow the cleaning staff access on the established dates.
  • h) Objects should not be left in the communal spaces without prior authorization from the Management. These spaces include every area outside the accommodation units, the windows and outside the Residence.
  • i) Proposals for the rectification of damage or repairs shall be addressed to the Management, using the appropriate form that will be provided and then submitted at the reception.
  • j) The storage of packages and other objects will not be allowed in the communal spaces of the Residence unless authorized by the Management. If authorized, storage must be made only in places intended for said purpose.
  • k) No belongings must be left unattended in communal areas.
  • l) The residents must collaborate at all times with the Residence personnel in issues concerning security, the maintenance of the facilities and the rules of the Residence.
  • m) Residents must present themselves properly dressed and groomed in the communal areas.
  • n) Violent, vulgar or aggressive behavior that denigrates or disturbs others or that goes against the order and peace necessary for the study and rest of the residents is not permitted. 
  • o) Residents are not allowed to enter the rooms marked as restricted, or the reception, kitchen, and machine rooms.
  • p) Spending the night outside the Residence without leaving a written communication at the reception is not permitted.
  • q) Visits to residents must be previously communicated at reception, which will pass on the appropriate notice to the party of interest.
  • r) The resident must keep the doors of their accommodation unit closed.

Art. 18. When the academic year and/or the accommodation unit rental contract is over, the residents will leave their accommodation units empty, taking their personal belongings with them. No objects may be stored on the public spaces of the Residence. The Management will get rid of any abandoned object, considering that the resident renounces to its possession.

TITLE III. Internal Regime

Section 1a. The Residence Management and its Role

Art. 19. The Residence Management is a body in the role of a Directorate, appointed by the Ownership of the Residence, that exercises the administrative and managerial functions of the Centre.

Art. 20. Management has the power to perform the following functions, among others:

  • a) Establish access and visiting hours, and the use of facilities and services, and also responsible for any possible modification of these.
  • b) Dispose of any object abandoned in the communal spaces of the Residence after a minimum period of 24 hours from its abandonment.
  • c) Give the appropriate orders and instructions to remove from the accommodation units, after informing the interested party, all the objects and appliances not allowed or that cause damage to the proper functioning of the Residence and its adequate study environment.
  • d) Authorize private classes within the residential area to any of its residents in advance.
  • e) Collect information on any observations, claims or complaints about the staff and/or residents.
  • f) Proceed and, if appropriate, impose the sanctions in accordance with the items of Title VI.
  • g) Administer the immediate abandonment of the Residence by a resident who has committed a very serious fault, requesting the Board of Directors to adopt the corresponding resolution within a maximum period of 72 hours.
  • h) Signing and terminating the accommodation unit leases.
  • i) Any other jurisdiction conferred by these Regulations.

Art. 21. Among its faculties, the Management reserves the right to enter the accommodation units whenever deemed for maintenance, security or breach of regulations, and/or in case of emergency.

Art. 22. The Residence Management will assign each resident their place in an accommodation unit in accordance with the modality or type of accommodation chosen. The resident will be able to ask the Residence Management for a change of accommodation unit annually if there is a reason to do so and provided that there is space available.

Section 2a. Responsibilities from the Residence toward the Residents.

Art. 23. Residence Responsibilities 

  • a) The Residence is not responsible for objects or money that may be stolen within the premises. It is the responsibility of residents to take the necessary preventive measures to maintain the safety of their property and equipment.
  • b) The Residence is not responsible for any damage or theft that may occur in vehicles parked within its premises.

Art. 24. The Management will establish the different schedules for accessing the different areas of the Residence and will ensure their strict compliance by the residents.

Art. 25. In general, the following schedules are to be followed:

  • a) The main Residence door is subject to the following opening and closing hours: OPENING: Monday to Friday workdays at 7:30 a.m.

Saturday, Sunday and holidays at 8:00 a.m. CLOSING: Monday to Wednesday (workdays) and Sunday at 12:00 p.m.

Thursday, Friday, Saturday and the day before a public holiday at 4:00 a.m.

  • b) After these hours, the receptionist or security personnel may facilitate entry.
  • c) Those residents who wish to leave the Residence after 11.30 p.m. must provide their name, signature and expected time of return in the reception register.
  • d) The communal spaces shall be closed at midnight except on Fridays, Saturdays and the day before a public holiday when they shall remain open until 3 a.m.
  • e) The time or schedule for visits is established between 10:00 a.m. and 11:30 p.m., except in exceptional or special cases authorized by the Residence Management.
  • f) Silence in the accommodation units, corridors and other spaces of the Residence, except the communal rooms, must be total from midnight onwards, except for unforeseen situations, events or celebrations that are programmed and expressly authorized by the Management.

Art. 26. Absence During Nighttime

If the resident is not going to spend the night in the Residence, he/she must first fill in the form provided for this purpose at the reception. Not following this rule will be considered a minor offense.

TITLE IV. On Coexistence

Art. 27. To promote or carry out hazing is completely forbidden. The Residence Management and the Disciplinary Commission will initiate disciplinary proceedings and will strongly sanction any resident who creates, promotes, participates or performs “hazing” or makes jokes considered tasteless that denigrate, offend, harm or disturb other residents, or that go against the order and peace necessary for coexistence, rest and study. In any case, conduct may be punished in accordance with the disciplinary rules in force.

Art. 28. It is strictly forbidden for a resident to enter another accommodation unit without the express authorization of the resident that temporarily owns that unit. The resident of an accommodation unit is personally responsible for any action carried out in that space that violates the regulations.

In addition to residents, only authorized visitors can use the services and facilities of the Residence (except those services and facilities that are for the exclusive use of residents). Visitors may not enter or remain in the accommodation units or common areas before 10:00 a.m. or after 11:30 p.m. without express permission from the Management. Residents are responsible for the behavior of their invited visitors, and if necessary, for the economic restitution of the damage caused by them. The Management, wishing to preserve security and coexistence, reserves the “right of admission and access” of visitors invited by the residents who wish to access the facilities of the Residence and the accommodation units.

Art. 29. Any absence of a resident that implies not spending the night in the Residence must be notified to the Management, filling in a form provided for this purpose at the reception or notifying it by telephone if the resident is unable to do so in person.

Art. 30. The facilities, services, and spaces or communal areas of the Residence are available to all residents. No one will be allowed to monopolize any such area and prevent its use to others since all residents are entitled to it. The use of facilities and services must respect the right of study, work and rest by others.

Art. 31. Residents must use appropriate clothing and decency in the communal areas. No material offensive to personal dignity will be allowed, nor will any vulgar, aggressive or discriminatory behavior be permitted.

Art. 32. Residents are not allowed to enter the restricted areas, the reception, the kitchen, and the machine rooms.

Art. 33. After midnight, no meetings of any kind will be allowed in the accommodation units and night-time silence will be respected in all the rooms of the Residence, especially in the accommodation units, corridors, staircases, and communal areas. In these places, especially in the study room, loud conversation and any behavior that might disturb anyone trying to concentrate on studying or resting should be avoided.

Art. 34. The express authorization of the Residence Management will be required to give or receive private lessons of any discipline or topic in the Residence.

Art. 35. It is forbidden:

  • a) To consume, possess and traffic any kind of drugs, narcotics, and psychotropic substances.
  • b) To possess and consume alcoholic beverages on the premises of the Residence, for which appropriate control measures may be established by the Residence staff.
  • c) The possession of weapons of any kind.
  • d) To exercise physical or psychological violence or any form of harassment against residents and service personnel.
  • e) To promote or perform hazing or make jokes considered in bad taste that denigrate, offend, harm or annoy other residents.
  • f) Any racist, sexist and/or xenophobic behavior.
  • g) To exercise physical or psychological violence, or to harass residents and service personnel.
  • h) To offend, verbally or in written form, any fellow residents or staff of the Residence.
  • i) To steal money or any object or belongings from residents, the personnel or the Residence.
  • j) To smoke in any of the rooms of the Residence.
  • k) To behave in ways that create insubordination, indiscipline or resistance to comply with the rules of the Residence.
  • l) To improperly use the name and the representation of the Residence, as well as uncivil behavior made in or out of the premises that damage the image of the Residence and, in general, violates the rules of coexistence in the areas of the Residence.
  • m) To hold private parties, both in the accommodation units and in the rest of the communal areas of the Residence.
  • n) To gamble or play other games that involve betting money.
  • o) To carry out any irresponsible behavior that leads to a deterioration in the conditions of coexistence among the residents and to use the community facilities improperly to perform acts that seriously deteriorate them or the residents’ belongings.
  • p) To perform activities that may be classified as a misdemeanor or offense according to the Spanish criminal law.

TITLE V. On Disciplinary Rules, Offences, and Penalties

Section 1a. Disciplinary Rules

Art. 36. Any failure to comply with the rules of the internal regime and coexistence, as well as any behavior that alters the normal operation of the Residence, may be sanctioned by the Residence Management.

Art. 37. The Residence Management, in collaboration with the representative of the residents, if necessary, will warn the resident(s) whose behavior is disturbing the normal operation of the Residence. If the behavior does not change and/or happens again, the Management may refer the resident to the Residence Disciplinary Committee.

Art. 38. All actions, conducts or events considered minor or serious will be sanctioned by the Residence Management, in accordance with these internal regulations.

Art.39. If these actions, behaviors or events are considered to be of special importance by the Residence Management and constitute a major offense according to these rules, Management will send the Residence Disciplinary Committee a written report detailing the facts that have occurred.

Art. 40. The Residence Disciplinary Committee is made up of the Residence Director, who will preside over it, the head of the Residence services, who will act as secretary of the Committee, and the representative of the residents, who will act as a protector of the residents’ interests. This Committee has the purpose of resolving all those actions, behaviors, events, breaches of the internal rules and regulations of coexistence.

The Residence Disciplinary Committee must choose their agreements and resolutions by a majority. The Director has the casting vote in the event of a tie and may apply the disciplinary measures according to the following regulations.

Section 2a. Types of Offences

Art. 41. Classification of Offences

Offenses may be minor, serious, or major.

Dissenting attitudes that do not qualify as offenses may be corrected with a warning and must be registered in the applicant’s residential file.

Art. 42. Minor offenses:

  • To be absent or to spend the night without leaving opportune communication in the reception of the Residence, except in the cases of force majeure, making difficult the possible information that could interest the family.
  • Accessing the accommodation units with visitors without communicating them to the Reception, for security purposes.
  • The misuse of community objects or objects that belong to residents.
  • Smoking in any area of the Residence.
  • Restraining access to the cleaning staff to the accommodation unit when they have work to do.
  • Accessing the areas of the Residence outside the established hours without the corresponding authorization.
  • Using inappropriate or indecent clothing in communal areas.
  • Not respecting the hours for silence. 
  • Lack of hygiene in the accommodation units.
  • Misusing the emergency phone.
  • Using the gym without subscription or authorization.

Art. 43. Serious offenses:

  • Possessing and consuming alcoholic beverages in the Residence.
  • Offenses against staff, service personnel, security personnel or residents.
  • Inappropriate use of both the name and the representation of the Residence.
  • Acts that disturb or damage the coexistence and the study environment in the Residence, such as holding private parties that put at risk the integrity of people or objects, or that seriously threaten people’s dignity.
  • Acts that seriously damage the furniture of the Residence or the residents’ belongings.
  • Misusing the emergency phone repeatedly.
  • Lack of hygiene on three or more occasions in the accommodation units.
  • Repeatedly using the gym without subscription or authorization.
  • The accumulation of three minor offenses in the same year.

Art. 44. Major offenses:

  • Acts of violence or aggression against the management, maintenance personnel, surveillance personnel or residents.
  • Performing physical or psychological violence or any form of harassment against residents and personnel.
  • Consuming, possessing and trafficking any kind of drugs, narcotics and psychotropic substances.
  • Stealing money or any object or belongings from residents, the personnel or the Residence.
  • Promoting or performing hazing or making jokes considered in bad taste that denigrate, offend, harm or annoy other residents.
  • Any racist, sexist and/or xenophobic behavior.
  • Committing any type of criminal offense, whether it has occurred inside or outside the premises of the residential center.
  • Contempt for the authority represented by the Residence Director.
  • Any other act that seriously undermines the basic principles of civic behavior. This includes committing any type of criminal offense, whether it has occurred inside or outside the premises of the residential center.
  • Failure to pay or comply with the accommodation unit rental contract.
  • The accumulation of two standard offenses within the same year or academic period.

Section 3a. Sanctions

Art. 45. Sanctions for Offenses

Different types of offenses mean different types of sanctions:

  • Minor offenses: verbal or written warning, as well as restitution or financial compensation for the damage caused if necessary.
  • Serious offenses: written warning and the suspension of the right to use the Residence and the status of resident for a period of 3 to 15 days, as well as restitution or financial compensation for the damage caused if necessary.
  • Major offenses: suspension of the right to use the Residence and the status of resident for a period of 16 to 90 days, or if determined by the Residence Disciplinary Committee, the definitive expulsion of the resident by terminating the accommodation unit rental contract, as well as restitution or financial compensation for any damage caused if necessary.

Art. 46. Suspending the right to use the Residence and the status of resident or the definitive expulsion from the Residence does not give the right to receive the deposit nor the payments made, nor exonerates the resident’s payments in accordance with what is stipulated in the accommodation unit rental contract.

Art. 47. The correction or sanctioning of offenses will be carried out with due guarantees; residents have the right to be heard prior to the resolution of disciplinary measures.

If the offense is considered to be major and was heard by the Residence Disciplinary Committee, and in the case that the resolution of the sanction is a definitive expulsion, it may be reviewed by the Ownership of the Residence at the written request of the interested party within 5 days from the date of notification of the sanction. The presumed offender will be notified of this process.

FINAL PROVISION

FIRST. Special cases and situations not foreseen in this Regulation will be resolved by the Residence Director.

SECOND. The reform or modification of these Regulations, as well as their interpretation, shall be made by the Residence Director.